School fee management & online payment, built for Bangladesh
Set fee structures per campus, collect on bKash, Nagad, and card, send reminders, reconcile daily, and close the term with audit-ready reports. One finance workspace, one ledger.
Fee structures and vouchers, shaped to your term
Set flexible fee heads for tuition, transport, hostel, and exam; run monthly, term, or full-cycle billing; and apply discounts, scholarships, sibling waivers, and staff-child concessions on the same voucher the fee is collected on. Every campus, every class, every session gets its own structure, and every payment writes a voucher against the campus chart of accounts without the accountant rekeying anything. The result is one auditable trail from the fee head all the way through to the parent's receipt.
Student search & payment
Look up a student, review dues and advance balance, then process payment from one screen.
Group invoice generation
Bulk invoices by class or section with configurable fee structures per campus, class, and session.
Payment cycles & fines
Monthly, quarterly, or custom schedules. Late and absence fines, plus re-admission fees, all auto-calculated.
Invoice print & vouchers
Voucher templates with institutional branding. Per-student payment history and remaining balance always visible.
Advance & adjustment tracking
Carry advances forward, log adjustments, and support reconciliation across sessions with transaction history.
Configure fees, generate vouchers, collect, and reconcile. Every transaction lands in the Chart of Accounts.
Online payment: bKash, Nagad, and card, straight into the ledger
Parents pay from the FEMS app or a Student ID public payment page — bKash, Nagad, Visa, Mastercard, all through the Moneybag gateway. Receipts are auto-generated, gateway fees are split out on the same voucher, and the entry lands on the campus ledger in real time. No manual upload, no daily CSV, no counter queue.
Payment Successful
16 Apr 2026 · 10:42 AM
- Register Mobile Banking and Online Payment providers with API credentials
- Configure supported payment providers such as bKash, Rocket, Visa, and Mastercard where enabled for the institution.
- Merchant settlement accounts linked to your bank, per branch
- Multi-institution deployments with isolated configurations
- Parents pay with just a Student ID, no login required
- Supports reCAPTCHA v3 and rate-limiting controls where configured.
- Transaction history with settlement reporting views.
- Failed payment retry, refund workflows, and reconciliation
Fee reminders on SMS and the parent app
Fees don't get paid because guardians forget, not because they refuse. FEMS sends a pre-due SMS a week ahead, a due-day nudge in the parent app, and a post-due follow-up with a one-tap pay link — so parents hear from the school on the same channel every month. Escalation groups loop the class teacher and the accounts officer once a bill has been sitting for two cycles, and silence rules exempt scholarship, staff-child, and hardship students automatically. Every reminder is logged on the student ledger, so the accountant can see when the last message went out before making a follow-up call.
Pre-due SMS
Automated 7-day and 3-day reminders to the guardian's number on file.
Due-day nudge
In-app notification on the invoice's due date, with a one-tap pay link.
Post-due follow-up
Escalates to the class teacher and accounts officer after two missed cycles, with a full comment thread.
Silence rules
Scholarship, staff-child, and hardship students opt-out per profile, no manual editing every month.
Concessions, scholarships, and waivers
Sibling concessions, GPA-based merit scholarships, need-based aid, and staff-child waivers, each with its own approval workflow.
Flexible concession types
Configure fixed amounts or percentages for any scenario.
Sibling Discount
Auto-applied when 2+ siblings enrolled across campuses.
Merit Scholarship
GPA-based waivers reviewed each term by academic panel.
Need-based Aid
Income-verified support with annual eligibility renewal.
Staff Child
Automatic concession for children of employed staff.
127
Active concessions
৳1.4L
Waived this term
22%
Avg. fee reduction
100%
Tracked & auditable
Daily reconciliation, receipts that hold up in audit
Every online payment, cash counter entry, and bank deposit reconciles against the day's statement on the same screen. Split ledgers per campus keep group-level finance clean, receipt PDFs come out branded and duplicate-safe, and every voucher carries a full audit trail so term-close and external audit stop being late-night events.
Debit Vouchers
Record expense transactions. Linked to Chart of Accounts for GL tracking.
Credit Vouchers
Record revenue transactions. Auto-generated from fee collection and salary disbursements.
Journal Vouchers
Inter-account transfers and adjustments with complete GL tracing.
Chart of Accounts
The account structure behind every financial transaction in FEMS.
COA Config & Mapping
Fixed accounts, default mappings, fee-to-GL linking.
Fee Configuration
Structure by campus, class, session. Cycles & priorities.
Advance & VAT
Override rules, VAT rates, and exemptions.
SMS & Invoice Templates
Auto-notifications, branded invoice printing.
Franchise Revenue
Revenue sharing percentages per campus.
Multi-campus finance reporting for term-close and audit
Roll up collection by campus, class, and section, chase outstanding aging without pulling spreadsheets, and prepare term-close and audit-ready reports without a late-night stitch-together. Eleven built-in reports, filterable by date, campus, class, and payment method — every one of them ready for the auditor to sign.
Paid Report
The leadership view of what you collected. Filter by date, campus, class, or payment method to see exactly where revenue landed.
Group Invoice
Bulk invoices by class/section
Due Report
Outstanding fees and defaulter tracking
Student Ledger
Detailed transaction history per student
Student Payment Report
Payment transaction history
Head Wise Ledger
Transactions grouped by GL account
Head Wise Summary
Account totals and balances
Admission Report
Admission fee collection statistics
Enrollment Report
Enrolment vs payment analytics
Franchise Revenue Report
Revenue sharing calculations
Moneybag Report
Cash collection and flow analysis
One finance workspace, four everyday roles
Finance isn't a single job. Principals need one view of the money, accountants need reconciliation, IT needs isolation, and parents need a receipt.
Principal
See today's collection, this term's outstanding aging, and where the gap sits by campus and class in one screen — so you can walk into a governor meeting with real numbers instead of a spreadsheet stitched together the night before.
See student records →Accountant
Match every bKash, Nagad, card, and cash entry against the day's bank statement in one workflow. Duplicate receipts get flagged, the chart of accounts is already mapped, and term-close reports build themselves as the term runs.
Compare pricing →IT admin
Multi-tenant by design — fee data for each campus stays isolated. Payment gateway keys live per branch, roles cascade from group to school, and every voucher carries an audit trail so you don't have to write your own logging layer.
See multi-tenant & roles →Parent
Open the FEMS app, tap Pay on the April invoice, pick bKash, and you're done in under a minute — receipt in your inbox, copy on the student ledger. No login card, no counter queue.
Look inside the FEMS app →School fee management, answered
Common questions from principals, accountants, and IT admins during a FEMS finance evaluation.
How does FEMS handle school fee vouchers?
Every payment posts a debit and a credit voucher against the campus chart of accounts on the same screen the fee is collected on. Fee heads — tuition, transport, hostel, exam — map to the right ledger up front, so the accountant doesn't rekey anything and the audit trail is already there.
Can parents pay school fees via bKash, Nagad, or card?
Yes. FEMS is connected to bKash, Nagad, Visa, and Mastercard through the Moneybag gateway. Parents pay from the FEMS parent app or a Student ID public payment page, receipts are auto-generated, and the entry lands on the campus ledger in real time — no daily upload.
How does FEMS reconcile online fee payments daily?
The gateway settlement report matches to the school's bank statement each day, per merchant account, per campus. Gateway fees are split out, duplicate receipts are flagged, and any mismatch is queued for the accountant to review before it can be signed off.
Can we run separate fee structures per campus and per class?
Yes. Fee heads, amounts, cycles, and late-fine rules are set per campus, per class, and per session. A sibling on the main campus and a sibling on a branch pick up the right structure on their own voucher, and reports roll up by campus or by group as needed.
What reports do accountants get at term-end?
Group invoice, paid report, due report, student ledger, head-wise ledger and summary, admission and enrolment reports, and franchise revenue split — eleven built-in reports, filterable by date, campus, class, and payment method, ready for audit sign-off.
Is fee data isolated per school (multi-tenant)?
Yes. Each institution runs in its own tenant with isolated payment gateway credentials, chart of accounts, and roles. Group-level roles can see across schools; school-level roles can't — so a group finance director and a branch principal each see the right slice.
Finance touches everything
Every financial event in FEMS flows through the same accounting core.
Admission
Form fees & enrolment fees flow into accounting
HR & Payroll
Salary & advances run through the same Chart of Accounts
FEMS Mobile App
Parents view vouchers, pay fees & receive receipts
See finance & payments live
See how FEMS handles fees, vouchers, and reports across every campus.